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Vera Sung Notary Public is in Hongkong

Vera Sung Notary Public

We specialise in Notarial Services, Apostille, Consular Legalization Services in Hong Kong, for documents use on a worldwide basis, except China 


Notarial service 
(for documents use in other countries including U.S., U.K., Europe, South America...except China, which is handled by China Appointed Attesting Officer (CAAO) 

For company 

  • Powers of Attorney, Authorization Letter;

  • Certificate of Incorporation, business registration, annual return, financial account of a company;

  • Import and Export documents ; 

  • Affidavits, Declaration;

  • Settlement Agreements;

  • Commercial Agreement.... 

For individual

  • Birth Certificate;

  • Academic certificates, School Transcript Certification;

  • Admission to the New York or U.S. Bar ;

  • Sale and Purchase real estate or property agreements;

  •  Property or Vehicle Title Transfers;

  • Letter of consent for minor to travel or migrate to overseas countries;

  • Declaration for discrepancies of the names of a person on BNO etc. ;

  • Certification of a court order e.g. divorce order; 

  • Certification of ID documents in support of migration, work in overseas countries ….

Apostille and Legalisation

In addition to notarization, requesting party may need further legalization of your documents by Apostille, and further stamping at the relevant consulate in Hong Kong. 

  •  We also provide apostille service of the High Court of Hong Kong and legalization service of foreign Consulates or Embassy in Hong Kong.
  • Affixing apostille is done by the High Court of Hong Kong. Prior to affixing apostille, notarization of the document may be required by the Court;
  • Legalization is the authentication or confirmation by the embassy, consulate, or high commission located in Hong Kong, of the country in which the document is to be used. For instance, a document to be used in Vietnam would be legalised by the Vietnam Embassy in Hong Kong.

Fast, accurate, competitive fee and same day response

Our experienced notary team will be delighted to explain and guide you to simplify the notarization process.  Our office is located at the heart of business center in Central, Hong Kong.

Step 1

send us a scan copy of your document in issue to us by email at  or WhatsApp at

Step 2

We will provide you with a quote, process and estimated time frame, and list out the supporting documents you will need to show us

Step 3

Schedule an appointment if you need to sign the documents before a notary or bring the original documents to our office in case of certifying


If your document does not need to be apostilled or legalized, and only notarized, it will take around 20-30 minutes, depending on the nature and number of documents.  The notary will immediately prepare a notarial certification or affix the notary stamp on your document directly.  Documents for use in Commonwealth countries such as Canada, Australia and New Zealand are often accepted without any apostilles or legalization stamps.


If your document needs to be apostilled and/or legalization, we need to file it into the High Court of Hong Kong which provides apostille service. An apostille is a sticker affixed to the notarial certificate, or next to the notary stamp, sealed and signed by an officer of the High Court Registrar, who confirms the Notary’s seal, signature and current practising status of the Notary and validates the document to be used abroad pursuant to the Hague Convention.


Upon completion of apostille, some documents may need further stamping by the relevant Embassy or Consulate in Hong Kong where the document will be used. 

The basic of notarization
(explained in 3 minutes)

Frequently Asked Questions

  • What's the cost for Notary Public Service?
    For most cases, I should be able to tell you the fees payable in advance. For a quote, please send your document by email to or whatsapp /signal at +852 6028 2100. Instant quote can be given upon review of the document in issue. We offer a package price for bulk documents.
  • What to bring to a Notary?
    The document(s) to be notarized - filled-in the document/form with the appropriate names, and information ((but don't sign it, you will sign it in front of the notary) Your passport or Hong Kong ID card which matches the name on the document to be notarised; For certification of true copies, please bring the ORIGINAL documents.
  • Turnaround time for Notarisation?
    10 – 15 minutes for notarization if the document is straightforward; 2 - 3 days for affixing apostille of a notarized document by the High Court of Hong Kong 2 – 7 days for legalization by the Embassy, depending on the embassy concerned.
  • How long does translation, notarization and apostilling/legalization take?
    To witness or see you sign a document and to identify you by sighting your original photo ID proof, the appointment should not take more than 20 minutes. If you need notarisation by means of a notarial certificate, we may need an extra 20-30 minutes to bind the documents for you. Once the documents are notarised, the apostille process takes around 2 – 3 working days. Legalization proceed would depend on which Consulate is concerned. You may send us the document in issue and advise which jurisdiction you need to use your documents in, and we swiftly reply to you with a quote, procedure and timeframes.
  • When do I need to make an appointment?
    Please first send us the document in issue by email at or WhatsApp at +852 6028 2100. We will check and advise you the costs, turnaround time and supporting documents. You can then confirm an appointment with us by telephone, WhatsApp both at +852 6028 2100 or email at We usually have availability to book 1 or 2 days in advance. In attesting or witnessing a signature, the client needs to meet the notary, show the notary their original passport or photo ID before signing the document before the notary. If we do not need to certify any signatures on your documents, e.g. if you need certified true copies of ID documents or verified copies of academic certificates, you may not need to come in person, and may simply drop off or send us your original documents to our office.
  • Can I make an off- site or out of office appointment ?
    Our office hour is 9:30 a.m. to 6:00 p.m., Monday to Friday. If you would like us to meet you at your office, residence, or another location, we will provide a quote for our attendance fee based on the proposed meeting place. In most case, we may able to provide you a flat fee, provided there is no waiting time, and the meeting can be complete in 15 minutes. Appointments out of office hours can also be arranged. If you would like to request an out-of-office hours appointment, please send us an email with your preferred time and location and we will provide you with our quotes.
  • Should I sign my documents first?
    Please complete your documents up to the point of signature but leave the documents unsigned and undated, as usually you will need to sign your document before a notary.
  • Can you certify copies of documents including IDs, passports and proof of address?
    Yes, we would be happy to assist you with this, you will need to bring the originals to our offices. If the document is only available in e-copy, e.g. e-bank statement, e-utility bill, you need to open the relevant account before the notary.
  • Can you certify copies of or verify original academic certificates?
    Yes, we would be happy to assist you with this, you will need to bring the originals to our offices. If we need to verify your document, such as an academic certificate or health report for use in Taiwan, this may take a few days or weeks depending on the responsiveness of the issuing institution to confirm the genuineness of your document to us.
  • What supporting documents do I need to bring for a company/corporate/commercial documents?
    The first step is to send us your document by email at or WhatsApp at +852 6028 2100. We will quickly review the document and provide you with a quote, process and estimated timeframe, and we will let you know which supporting documents we will need to process your documents. For Hong Kong companies, we may able to check the company documents from the Companies Registry or government authorities. For non-Hong Kong companies, we may ask you to provide us the originals or extract from the relevant companies’ register.
  • Do I need an appointment, or can I just come straight to Notary office?
    To save your time, we strongly suggest that you make an appointment with us as we may not able to assist if you arrive at our office and the notary is out of office or at a meeting.
  • Can I verify my identity and signature to you by video call?
    If you are a returning client and you have identified yourself to the notary face-to-face before, we will be able to verify your identity without your physical presence.
  • What’s the Hong Kong Notary Public’s charges?
    The fees charged by Hong Kong notary publics can vary depending on the nature and complexity of the services provided. Some common notarial services include certifying documents, witnessing signatures, taking oaths or affirmations, and authenticating copies of documents can be capped at a flat fee. Please contact me directly to inquire about their specific fees and any additional charges that may apply to your particular situation. They will be able to provide you with accurate and up-to-date information regarding the charges for the notarial services you require.
  • What are some common additional charges that may apply to notarial services in Hong Kong?
    In addition to the base fees for notarial services, there may be certain additional charges that could apply depending on the specific requirements of your situation. These additional charges can vary among notary publics in Hong Kong. Here are a few examples: Translation fees: If your documents are not in English or Chinese, you may need to have them translated into the required language. Notary public may charge additional fees for reviewing or certifying translated documents. Travel fees: If you require the notary public to travel to a location outside of their office, they may charge additional fees to cover transportation costs and travel time. Courier or postage fees: If you need the notarized documents to be sent to a specific address, there may be charges for courier or postage services to ensure secure delivery. Rush or expedited service fees: If you require urgent notarial services or a quicker turnaround time than the standard service, the notary public may charge an additional fee for prioritizing your request. These additional charges can vary depending on the notary public and the complexity of your requirements. To get accurate information, please contact us.
  • Can Notary be done online in Hongkong?
    Online notarization is not widely recognized or officially allowed in Hong Kong. Notarial services in Hong Kong in general require the physical presence of the individual(s) involved before a notary public. However, for some documents, it is possible for a notary to verify a signature by comparing the signature on the document with the signature on the individual's identification document, such as a passport or driver license, to ensure they match, if the person signed in front of the notary before. However, please note that regulations and practices can change over time. To obtain the most accurate and up-to-date information, please contact us. For online services, it is possible to make an appointment with a notary, submit relevant documents and conduct consultations using an online platform or email. You can contact us by email or phone for details of our services, requirements and appointment arrangements. We also offer an online appointment system to simplify the appointment process. When making an appointment for notarization services, you need to learn from the notary about the specific requirements, the preparation of required documents, and the matters needing attention during handling. A notary will usually provide guidance and ensure that your documents comply with the law and requirements. Therefore, although notarization cannot be done completely online, you can contact a notary, make an appointment, and submit documents through an online platform to arrange notarization services more efficiently.
  • What are some common types of documents that require signature attestation by a notary public?
    There are various types of documents that may require signature attestation by a notary public. Here are some common examples: Affidavits: Affidavits are written statements made under oath or affirmation. They often require the signature of the person making the statement to be notarized to confirm its authenticity. Powers of Attorney: A power of attorney is a legal document that grants someone the authority to act on behalf of another person. Many jurisdictions require the principal's signature on a power of attorney to be notarized for it to be valid. Contracts and Agreements: Certain contracts and agreements, particularly those involving significant financial transactions or legal obligations, may require notarized signatures to add an extra layer of verification and authentication. Real Estate Documents: Various real estate transactions and documents, such as deeds, mortgages, and lease agreements, often require notarized signatures to ensure their legality and enforceability. Wills and Estate Planning Documents: Wills, trusts, and other estate planning documents may require notarized signatures to ensure their validity and prevent fraud or disputes. Financial and Banking Documents: Some financial and banking documents, such as loan agreements, promissory notes, and bank account opening forms, may require notarized signatures for security and verification purposes. Immigration and Travel Documents: Certain immigration and travel-related documents, such as passport applications, visa applications, and consent forms for minors traveling abroad, may require notarized signatures to establish the authenticity and legal compliance of the documents.
  • How do I verify a notary public in Hongkong
    In Hong Kong, you can verify the status and credentials of a notary public through the Hong Kong Society of Notaries. The Hong Kong Society of Notaries is the professional body for notaries public in Hong Kong and maintains a registry of qualified notaries. Here's how you can verify a notary public: Visit the Hong Kong Society of Notaries website: Go to the official website of the Hong Kong Society of Notaries ( Access the "Find a Notary" feature: Look for a section or feature on the website that allows you to search for a notary public. This feature may be called "Find a Notary" or something similar. Enter the details: Enter the name or other relevant details of the notary public you wish to verify into the search fields. This could include the full name, partial name, or other identifying information. Review the results: The search results should provide you with information about the notary public, including their name, contact details, and any additional relevant information. You can verify their status as a licensed notary public by confirming their presence in the official registry maintained by the Hong Kong Society of Notaries. If you are unable to find the information you need through the website or have any further questions, you can contact the Hong Kong Society of Notaries directly for assistance.
  • To find a Notary Public Hongkong Near Me
    To find a notary public near you in Hong Kong, you may contact local legal associations or professional organizations, such as the Hong Kong Society of Notaries or the Law Society of Hong Kong, and inquire about licensed notary publics near your area. When you find potential notary publics near you, it's advisable to contact them directly to confirm their availability, location, and any specific requirements you may have.
  • What’s Notary Public Hongkong cost ?
    The cost of notary public services in Hong Kong can vary depending on several factors, including the type and complexity of the document, the number of signatures to be notarized, and the specific fees charged by individual notary publics. Some factors that may influence the cost of notary public services include: Number of documents and signatures: If you have multiple documents or require multiple signatures to be notarized, the cost may increase accordingly. Complexity of the document: If the document is legally complex or requires additional time and effort to review and notarize, the cost may be higher. Additional services: Additional services such as document translation, certification, or legal advice may incur additional charges. Urgency: If you require expedited or rush services, the notary public may charge an additional fee for prioritizing your request. We can advise you the cost upon perusal of the documents in issue. This will allow you to obtain accurate and up-to-date information regarding the cost of notary public services and make an informed decision based on your needs and budget
  • Can Notary Public Hongkong provide translation services ?
    In Hong Kong, notary publics can provide translation services in addition to notarizing documents. Notary publics who are proficient in multiple languages may offer translation services to assist clients who require translated versions of their documents. We provide professional translations of business, or private documents from English to any foreign languages and vice versa. The languages covered in-house include Spanish, French, Japanese and Chinese. The cost of notary public translation services can vary depending on factors such as the language pair, the complexity of the document, and the number of pages to be translated. We can discuss the translation requirements and associated fees to advise you accurate cost estimates. Alternatively, if you specifically require translation services without the need for notarization, you may consider engaging a professional translation agency or translator in Hong Kong who specializes in the desired language. Translation agencies and independent translators typically offer translation services for various documents and can provide you with customized quotes based on your specific requirements.
Picture of Vera Sung

About Vera Sung

Notary Public, and Intellectual Property lawyer 

Vera is a partner of Oldham, Li & Nie (“OLN”), a law firm headquartered in Hong Kong with a branch in Shanghai, China.  She heads OLN's Intellectual Property team in Hong Kong and China. She was admitted as a solicitor in Hong Kong in 1998 and became a notary public in 2010.


Before joining OLN, Vera worked at several major law firms in Hong Kong practicing intellectual property law. 


Vera provides notary and intellectual property services

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